Built for dance studios and music schools
Everything in TeamSpot
Every feature, grouped by what it helps you do. Features marked Pro are in the Pro plan; everything else is in every plan.
Scheduling without chaos
Classes, subs, time off, private lessons, conflict checks and calendars.
- Class scheduling and subsClass schedules, assigned teachers, substitutes, availability and class information.
- Import a spreadsheet, a Google Sheet or your studio software's export
- Sub finder: the first free colleague to accept covers it
- Time off requests, approved by admins
- Notes for the sub, right on the class
- Up to 3 assistants or student teachers per class, paid or unpaid
- Seasons: plan next session's classes and staff ahead
- Synced both ways with Google, iPhone or Outlook calendars
- Music schools and private lessonsOne app for dance and music: turn on Dance, Music or both, with private lessons, instruments and levels for each.
- Dance and Music switches for each location, on or off any time
- Add a private lesson in a few taps, for one week or every week
- Teacher, room and time off clashes caught before it's saved
- Instruments as class types
- The school's own instruments, checked free for every lessonPro
- Dance levels and music levels kept apart; the sub finder matches both
- Only the student's name: no student records, no billing
- Studio calendar and eventsKeep staff informed about important dates, rehearsals and events.
- Recitals, closures and studio events
- Reminders before the day
- On everyone's phone calendar
Every class ready to teach
Syllabus, lesson plans, music, playlists, class and choreography videos.
- Class resources and teaching materialsMusic, costumes, notes and teaching materials where teachers need them.
- Syllabus by class type and level, split into sections
- Studio and private playlists that open in Spotify or Apple Music
- Teaching ideas tagged to class types and levels
- Costume photos and notes on each class
- Heart anything to keep it in your favorites
- Class and routine video libraryRecord, upload, organize and share videos of classes, choreography, rehearsals and routines.
- A moves library by class type, with written steps; tick off what you've taught
- Upload from a phone straight into your studio's own Google Drive
- A folder for each class and routine, made for you
- Shared with your staff automatically, and only them
- Or paste a YouTube, Vimeo or Drive link
Recital and competition ready
Class and routine status, rehearsals, running orders and costumes.
- Recital and competition managementManage routines and music performances, music, costumes, rehearsals and event planning.
- Solos, duos, trios and groups, with their music, videos and costumePro
- Routine status: what each routine is missing, and one tap reminds its teacherPro
- Paste the whole cast: one dancer or a hundred
- Music schools: performances with repertoire, sheet music and recordings
- Running order, call times and costume checklists
- Jobs for every helper
Communication that works
Channels, announcements staff confirm they've read, meetings and notifications.
- Team communicationStaff messaging, announcements, notifications and read confirmations.
- Studio-wide channels and private chats
- Announcements staff confirm they've read, sent now or scheduled ahead
- Book a meeting: see who's free and send the time and link
- Notifications on the phone, like an app
Payroll without the headaches
The time clock, timesheet checks, approvals and exports for your payroll provider.
- Time clock and timesheetsProStaff time tracking, timesheets, pay-period reviews, approvals and payroll exports.
- Clock in for teaching, admin, costumes or any category you set up
- Set your pay period once; it repeats
- Staff fix their hours until your cutoff
- Approve and export for payroll
- Front desk and event shifts
- Salaried staff skip it
A more accountable team
Tasks, projects, workload, evaluations, roles and departments.
- Director class evaluationsProDirectors observe classes, give structured feedback and help teachers improve.
- What went well and what to work on
- Teachers read it and reply
- Private to the teacher, directors and admins
- Projects and task managementAssign tasks, manage projects, set deadlines and track responsibilities.
- Tasks with due dates, reminders and checklists
- Projects with boards, timelines and historyPro
- Save a project as a template and reuse it every seasonPro
- Estimated hours on tasks and projects
- Everyone's workload for the week or month
- Late and blocked work flagged for youPro
- Staff performance reportsProEach person's record: classes taught, call-outs, covers, late clock-ins and tasks done on time.
- Classes taught by month, year to date and last year
- Call-outs, with how many were short notice, and classes covered for others
- Late or missing clock-ins for classes; you choose how late counts
- Tasks done on time, late or overdue
- Hours by kind of work: teaching, office, rehearsals…
- Directors see the people who report to them; admins see everyone
- Staff managementRoles, permissions, departments and organization charts.
- Staff, director and admin roles
- Turn features on or off, for everyone or certain people
- Hourly or salaried
- Emergency contacts each person adds, seen only by admins
- The studio's address and phone on everyone's Home, one tap to call
- Departments like Preschool, Performance and Competition, and an org chartPro
- Several locations under one account
A studio that runs smoothly
Rooms, repairs, injury reports, photos, search and the owner's dashboard.
- Room bookingProReserve rooms for private lessons, rehearsals, parties and rentals.
- Never double-booked, not even over a class
- Book a rehearsal from a routine
- Closures blocked out
- Rooms for dance, music or both: each class, lesson and rehearsal is offered the rooms that fit
- Repairs & MaintenanceKeep your studio in top shape without keeping everything in your head.Report broken equipment, damaged floors, or maintenance issues in seconds. Track what needs fixing and what's been resolved, so nothing gets forgotten.
- A photo and how urgent it is
- Supplies running low? Request them the same way
- Goes straight to whoever fixes thingsPro
- Ask the office, Preschool, Performance or Competition, with a private line to the ownerPro
- Injury ReportingWhen accidents happen, the details matter.Document injuries and incidents as they happen, keeping a clear record of what occurred, when, and where, so you're not relying on conflicting memories later.
- Reported from the teacher's phone, on the spot
- Every admin gets it by email
- Kept even when a teacher leaves
- Photos and marketingShare photos and videos with the marketing team.
- Event photos for marketing
- Class photos to Marketing, with opt-outs shownPro
- Old photos cleaned up after 6 months unless starred
- Additional toolsPolls, staff recognition, search, and reports for the owner.
- Quick polls, with names or anonymous
- Shout-outs and birthdays
- Search documents, FAQs and announcements
- The owner's dashboard, with charts of hours, subs, rooms, repairs and injuriesPro
- Quick links on Home for everyone, a department or chosen teachers
- Bring in your teachers, classes and syllabus files in minutes: no setup fee
It's the little things that save you time
Built by people who've run a dance studio, so the small, repetitive jobs are already taken care of.
- One approvals inboxTimesheets, time off, injury reports and open subs, together.
- Outside subsAdd a sub who isn't on staff by name, for payroll, with no account.
- Bulk uploadsBring in a batch of syllabus files at once, not one by one.
- Calendars, both waysClasses and shifts on staff phones; their own calendars in TeamSpot.
- Quick links on HomeYour forms and sites, for everyone or one department.
- Only what you useSwitch any feature off, for everyone or certain people.
- FavoritesHeart the music, moves and files you reach for most.
- Search inside PDFsFind the answer in documents, FAQs and announcements.
Questions
Do we have to replace our enrollment software?
No. TeamSpot works alongside whatever you use for registration, tuition and families. It runs your staff side: schedules, subs, class materials, timesheets, recitals and communication. You can bring your class schedule in from your studio software's export.
Is there a setup fee?
No. Most studios set TeamSpot up themselves in under an hour with the free step-by-step Setup guide. If you'd rather have help, we'll do it for you for a one-time $499: we import your staff and class schedule, organize your syllabuses and materials, and set up your calendar and roles.
Do you store student information?
There's no student database. The only student details are the few staff need: a name on an injury report, the student's name on a private lesson, or a photo opt-out note on a class, visible only to the people who need them.
Does it work for music schools?
Yes. TeamSpot is one app for dance and music: tick Music (or both) when you sign up. Private lessons come first on the schedule, instruments are your class types, and TeamSpot checks the teacher and room are free every week before a lesson is saved (and, with Pro, that one of the school's instruments is too). Lessons show on teachers' schedules and timesheets like any class. Started with dance and added music? An admin turns Music on in Studio settings; nothing is lost.
How secure is it?
Every studio's information is kept completely separate, and the database itself checks who may see each record, so a mistake in the app can't show one studio's data to another. Everything is encrypted in transit, and connections like Google Drive are stored encrypted.
What support do we get?
Help & FAQ in the app, a guided setup checklist, and email support at support@teamspot.app, answered by the people who built it. Want us to do the setup? It's a one-time $499.
Do my teachers need to download an app?
No. They open a link on their phone and add it to their home screen; it works like an app, with notifications.
How do we get set up?
Most studios are ready in under an hour with the step-by-step Setup guide inside TeamSpot: import your class list (rooms, styles, levels and ages are set up for you), enter your staff's emails and connect your Google Drive. Show me around gives everyone a quick tour of the app. Rather hand it off? For a one-time $499 we'll load your schedule, staff, syllabus and music for you, ready on day one.
Is there a free trial?
You don't need one: the demo is the real app with a full studio in it. Try it as a teacher, a director or the owner, on your phone or computer, with no sign-up. When you're ready, sign up monthly or yearly (two months free).
What's the difference between Essentials and Pro?
Essentials has everything staff use day to day: chat, schedules and subs, the library, tasks, repairs and Search. Pro adds timesheets (the time clock, timesheet checks, approvals and exports), shifts and rooms, departments, projects, routines, directors' class feedback, the org chart and work overview, the full dashboard and more storage. You can switch any time; moving to Essentials hides Pro features but never deletes anything.
Is it per teacher?
No. Every plan includes unlimited staff. Multi-location businesses pay per location, with $10 off every location after the first.
We have one studio now. Can we add a location later?
Yes. From Billing, turn your studio into a business account: your studio becomes the first location, nothing moves, and you add the next one in a minute. One invoice covers every location, and a location added partway through a billing period is prorated onto your next invoice.
Can managers see their team's work?
Yes. Set who reports to whom, and each manager sees the tasks and projects of everyone below them, with what's late or blocked. Admins see everything.
Can staff raise something privately?
Yes. Set up a private line (most studios call it Private, owner only) and only the person asking and the people in it can read it, not even other admins.
Can we bring in our class schedule?
Yes. Upload an Excel file or CSV, link a Google Sheet, or upload the export from your studio software (the Setup guide shows you how). We match the columns and teachers, add your rooms, styles and levels, and show any problems before anything is saved.
Is our information private?
Each studio's data is completely separate. Private notes and injury reports are only visible to the people they're meant for.
Can we use it on a computer?
Yes. TeamSpot works on any phone, tablet or computer. Teachers usually use their phones; the office and owners often keep it open on a computer, with a wider layout and the dashboard.
What happens when a teacher takes time off?
When an admin or director approves it, TeamSpot asks for a sub for each class in those days. Teachers who teach that style and age group and want to sub hear first, then everyone who's free; the first to accept is assigned. Directors see anything still open, with the best matches. If the time off is withdrawn, requests nobody has taken are canceled.
Do you handle assistants and student teachers?
Yes. Add up to three assistants to any class. They see the class on their schedule with its music, notes and videos, can add class videos and photos, and can be given tasks, event jobs and polls. If they can't make a class they either let the teacher know or ask another assistant to cover. Paid assistants clock in for Assisting (paid by class time, with Pro); unpaid volunteers and student teachers never see a time clock.
Who built TeamSpot?
A dance studio owner of 22 years (about 1,300 students and 40+ staff) who is also a professional software developer with 15 years of experience. It's built from running a real studio, not from guessing.
Can we use it for payroll?
Yes, with Pro. Staff clock in by category (teaching, admin, costumes…), you set your pay period once, and staff can fix their hours until your cutoff. Before payday TeamSpot flags missed clock-outs, classes with no hours and overlapping entries; a class with no hours is fixed in one click. Then you approve and export the hours for your payroll provider. TeamSpot prepares the hours; it doesn't run payroll or pay anyone. Salaried staff don't clock in.
Where are videos stored?
In your studio's own Google Drive. An admin connects it once; videos upload from the phone straight into a folder for each class or event, and only your staff can open them. TeamSpot can't see the rest of your Drive.
Can we turn off features we don't use?
Yes. Admins switch any feature on or off for the whole studio, or just for certain people, so your team only sees what you use.
Can we cancel?
Yes, any time, from Billing in the app. Your plan ends on the last day of the billing period you've paid for, and nothing more is charged. Nothing is deleted, so you can come back any time.
Still wondering? Ask us, or read Help & FAQ.