Staff management for dance studios

Run your dance studio. Not the paperwork.

Subs found in minutes, timesheets checked before payday, and every routine ready for the recital or competition: the staff side of your studio in one app, built by a studio owner of 22 years.

Try the live demo Calculate your savings

Keep your enrollment software. Unlimited staff on every plan.

Subs · in every plan

Finding a sub shouldn't take ten phone calls.

When you approve a teacher's time off, TeamSpot asks for a sub for every class they'll miss. Teachers who teach that style and age group hear first; if nobody takes it, it goes out to everyone who's free. The first to accept gets it.

A sub request for every class they'll miss, the moment time off is approved
Teachers who teach that style and age group and want to sub hear first, then everyone who's free
The first to accept is assigned
The sub sees the class music and the regular teacher's notes
Directors see what's still open, with the best matches and one-click Assign
Time off withdrawn? Requests nobody has taken are canceled

The Subs page in the demo studio: a Saturday class for ages 3 to 5 that needs a sub while its teacher is away, the best matches by style and ages with an Assign button for each, and I'll cover it, Assign someone and Cancel request underneath — **Best matches, one tap to assign**The real screen, from the demo studio.

1Time off requested
2Director approves
3Sub requests go out
4A teacher accepts
5Class covered

No phone trees. No endless group texts. No forgotten classes.

Timesheets Included in Pro

Still spending your evenings fixing payroll?

Collecting timesheets, chasing missing hours, spotting mistakes and fixing them can eat up hours every pay period. TeamSpot checks the hours for you, shows you what needs a look, and makes the common fixes one click.

Checked before paydayMissed clock-outs, classes with no hours logged, overlapping entries, weeks over 40 hours and time that doesn't match the schedule are flagged before you export.
One-click fixesA class with no hours? Pay class time adds it. Not a mistake? Dismiss it. Then approve everyone who's ready in one click.
Less chasingTeachers check and fix their own hours until your cutoff.
Nobody approves their own timeAccountability built in, for every role.
Your pay rulesPay teachers for the scheduled class time or for the time they clocked. Other work is paid as clocked.
Clean exportsHours per person and category, plus a detailed sheet with paid and clocked hours side by side, for your payroll provider.
Set your pay periods onceThey repeat, with the edit cutoff and payday shown to everyone.
Share the reviewingLet your office manager, or anyone you choose, review and approve timesheets too.

One teacher's timesheet in the demo studio: 3 to review, each a class with no hours logged with Pay class time and Dismiss buttons, then their entries and an Approve button — **Fix it or dismiss it, in one tap**The real screen, from the demo studio.

1Staff clock in
2TeamSpot checks the hours
3You see what needs a look
4Fix it in one click
5Approve and export

Less reviewing. Fewer errors. Hours back every pay period.

TeamSpot prepares and exports hours for your payroll provider. It doesn't run payroll or pay anyone. Estimate what it could save you →

Recitals and competitions

Know which routines are ready, and which aren't.

Every routine keeps its dancers, music, costume and videos together. See what each one is still missing and when it last rehearsed, plan rehearsals across your rooms, and ask the teacher in one tap.

The Routine status page on a computer: Routines and Performances tabs, filters for category, teacher and size, and each routine grouped by category with its number of dancers, its last rehearsal, and a tick or an Ask button for music, costume and video, with a button to remind every teacher — **Routine status**Dancers, last rehearsal, music, costume and video.

The Schedule rehearsals page on a computer: routines colored green to red by when they last rehearsed, Studios A, B and C as bars from 2 to 8 PM with their classes and booked rehearsals, and a new Stardust rehearsal from 2:30 to 3 PM run by Ava and Riley, with teachers who are in another room then grayed out — **Rehearsals planned in minutes**Nobody ends up in two rooms at once.

Solos, duos, trios and groups, with their music, videos and costumePro
What each routine is missing, and one tap reminds its teacherPro
Routines colored by when they last rehearsed; drag them into roomsPro
Paste the whole cast at once: one dancer or a hundredPro

Class status: music, costume, recital video and lesson plan for every class
Running order, call times and costume checklists
Jobs for every helper on the day
Save the whole plan as a template and reuse it next seasonPro

For your teachers

Everything your teachers need. Right where they need it.

No digging through old messages or wondering where to find something. It's all on their phone, with nothing to download from an app store.

Their week of classes, shifts and meetings
The syllabus, lesson plans, recital music and choreography videos for every class
Request time off, and pick up a sub request in one tap
Their tasks, announcements and the team chat

A teacher's Ballet 2 class in the demo studio: the lesson plan, the recital music with its start and fade-out times, and a button to record the recital dance — **Every class, ready to teach**The real screen, from the demo studio.

Your whole team in one place

Studio ownersKnow what's happening without chasing anyone.

Today at a glance: classes, cover, approvals
Timesheets checked and ready to exportPro
Reports on every part of the studioPro

Directors and managersCoordinate teachers, classes and recitals.

Find a sub in minutes
Observe classes and give feedbackPro
Each teacher's record: classes, call-outs, late clock-insPro
Routines, rehearsals and projects on track

Teachers and assistantsEverything they teach, on their phone.

Today's classes, music and notes
Ask for a sub or pick one up
Clock in, chat and announcements

Office and front deskFewer emails, fewer interruptions.

Their shifts on Today and their schedule
Rooms booked without double-bookingPro
Repairs and supplies tracked to done

Videos · in every plan

Your choreography videos. Your Google Drive. Your control.

Teachers upload class and choreography videos from their phones. TeamSpot files them by class and routine and shares them with your staff only. They stay in your studio's own Google Drive.

A folder for every class and routine, made for you
Shared with your staff automatically
Doesn't use your TeamSpot storage

Google Drive space depends on your studio's Google account.

All the little things that run your studio. Finally in one place.

Everything your team juggles today, in an app they'll actually open.

Group texts and chat appsTeam chat, and announcements staff confirm they've read
A shared Google CalendarOne studio calendar, synced both ways with everyone's phone
Notes, sticky notes and bindersClass notes, notes for the sub and the syllabus, right on the class
Monday.com, Trello or spreadsheetsProjects and tasks made for studios
Back-and-forth emailsAsk the right department, and see it through to done
"Did anyone do that?"Every task assigned, dated and accounted for
Clipboard teacher reviewsClass observations and feedback, with teacher replies
Paper timesheets and payroll spreadsheetsA time clock and pay periods, ready to export
Rebuilding the recital plan every yearProject templates you reuse every season
Endless texts to find a meeting timeEveryone's availability and the invite, in one place
Wondering who's doing too muchEveryone's workload for the week, at a glance

Works alongside what you have

Keep your enrollment software. Replace the operational chaos.

Your registration, tuition and billing system stays exactly as it is. TeamSpot runs everything behind it: your team, your classes and your studio's day-to-day operations.

No student database or tuition to move
Bring your class schedule in from your studio software's export
Staff get one app; families never see it

See it in action

No sign-up needed

Try the real app

Click around a full demo studio as a teacher, a director or the owner, on your phone or computer. Nothing you do is saved.

A teacher's home screen: a red card for a class that needs a sub with a View details button, then what needs her attention and her toolkit — **What needs you, first**The urgent thing in color with one button to act.

A teacher's week of classes with each class's ages: one covered by a colleague, one waiting for a sub, and one she's covering — **Classes and subs**Your week, with covered classes and open sub requests.

The Winter Recital project: 11 of 17 tasks done, one running late, and tasks on a board by status — **Projects on a board**Drag tasks along; late work is flagged for you.

The Class status page on a computer: the session and search, Dance classes and Music classes tabs, filters, and each class with its ages, its assistants, and a tick or an Ask button for music, costume, recital video and lesson plan, with buttons to remind teachers — **Recital readiness at a glance**Every class's music, costume, recital video and lesson plan, with Ask buttons.

One app for dance studios, music schools, or both

An admin picks dance, music or both for each location, and the right tools appear. Switch off anything you don't use. Same plans and prices whichever you choose.

Dance studioClasses and subs, choreography videos, competition routines, costumes, recital planning and staff management.

Music schoolPrivate lessons, instruments, rooms, repertoire, ensembles, performances and teacher scheduling.See TeamSpot for music schools →

Dance and musicBoth sets of tools in one account. Each location turns on Dance, Music or both, and you can add the other later.

See how TeamSpot works with a real studio.

Click around the real app as an owner, director, teacher or front desk. Sample data, nothing saved, no sign-up.

Try the live demo See pricing